Time management principles - Instant time saving tips
Here I just want to share with you a few instant time saving techniques. These are a few useful tips you can apply to your life immediately.
1. Get Organised
‘Where did I put it?’ Are those your famous last words? If so, then you’ll find this part useful. If you’ve ever found yourself spending hours looking for that important document (you know, the one you were just holding yesterday), or that shirt you’re sure you washed last week, than chances are you could do with a little bit of organisation in your life. A good motto to have is ‘file it, don’t pile it!’ It’s not uncommon for the average person to spend hours looking for something that could have taken them minutes to file. It seems so obvious but why do people do it? Simply because it’s so easy to say ‘I’ll sort it out later’. If you know you’re really unorganised then it’s worth taking a few hours to get yourself organised. If need be take a whole day just to put things in order. That means deciding on different (physical or electronic) systems to organise the things you use or deal with on a daily basis. For example invest in a few files and folders to help you organise and keep good records of things like your bank statements, bills or personal documents. Label them well. You can even use colour coding which can be really helpful. Get a book shelf to hold all your books and folders. Get a good organiser to store all your contact names and addresses. I have a friend who has two mobile phones and everyday he backs up his numbers electronically. You’ll never hear him say ‘Sorry I haven’t been in contact; I lost my phone and all my numbers with it!’
2. Do a little less more often
A neighbour once observed me in my garden laboriously trying to hack down the branches of an overgrown tree (amongst other things). In contrast his garden was very well kept and he didn’t have any overgrown trees. He told me his secret was to do a little less more often. Some things are worth investing big chunks of your time at one go. But for many other things it’s good to do a little each day. For example you don’t have to wait until you can’t see your bedroom floor before you decide to tidy it up! Make a commitment to spend 10 or 15 minutes putting things in order each day before you go to bed.
3. Eliminate distractions
A public speaker once told of how the employees at General Motors were instructed to have nothing on their desk except the project they were working on at that moment. The purpose was that in doing this they would eliminate the potential distractions of other things or inadvertently moving onto other projects before completing their current one. So I decided to try this and guess what…it works! It’s certainly much more likely that you will be more productive when you only have that object of focus before you. Also if you know you’re the kind of person who will easily loose the next five hours to that glass monster (called the TV) once you turn it on, then don’t turn it on – better yet get rid of it if you have to. I know it sounds drastic but I know a few people who have actually done this and say it’s really helped their lives for the better.
4. Use technology
Technology can be brilliant if it’s used wisely. Electronic mediums allow you to access a wealth of information instantly. They can help to save filing time and space. The internet allows individuals to communicate globally. Not to mention through channels such as email you have the ability to simultaneously and directly communicate information to a number of people. I would encourage you to make the most of mediums such as email, text messaging, the internet, etc. In many instances you can use such technology to get straight to the point without the extra small talk in between.
God bless and protect
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